Organisation and Function

                                                                                                                                                                                                                                                                                         

S. No

Item

Disclosure Details

1

Organisation and Function

1.1

Particulars of Organisation, Functions and Duties [Section 4(1)(b)(i)]

1.1.1

Name and Address of the Organization

Temporary Campus Indian Institute of Technology Palakkad, Ahalia Integrated Campus, Kozhippara PO, Palakkad, Kerala – 678557.

Nila Campus Indian Institute of Technology Palakkad, Nila Campus, Pudussery PO, Kanjikode West, Palakkad, Kerala - 678623.

Website

https://iitpkd.ac.in/

1.1.2

Head of the organization

Prof. P. B. Sunil Kumar Director

Email: director@iitpkd.ac.in

Tel & Fax No: 04923 226 300

Date of Joining IIT Palakkad: 18-01-2017

Please click here to view the Profile of the Director

1.1.3

Vision, Mission and Key Objectives

Vision

-To contribute to society through excellence in scientific and technical education and research.

-To serve as a valuable resource for industry and society.

Mission

-To generate new knowledge by engaging in cutting-edge research and to promote academic growth by offering state-of-the-art undergraduate, postgraduate and doctoral programmes.

-To identify, based on an informed perception of Indian, regional and global needs, areas of specialization upon which the institute can concentrate.

-To undertake collaborative projects which offer opportunities for long-term interaction with academia and industry.

-To develop human potential to its fullest extent so that intellectually capable and imaginatively gifted leaders can emerge in a range of professions.

Key Objectives

-To provide the best educational infrastructure for imparting high-class education in science and technology and a creative atmosphere for inter-disciplinary research both by the students and the faculty.

-To increase the student capacity to meet the growing demands for the industry.

-To maintain global standards in student-faculty ratio, research output, publications in journals and placement of students.

-To participate in and contribute to nation-building through various flagship schemes of the Government of India/State Governments requiring technological interventions thereby spurring economic growth for the welfare of the masses.

-To provide research and development consultancy, which will foster healthy industry-academia partnership, thereby providing a competitive edge to the indigenous manufacturing.

1.1.4

Functions and Duties

Teaching and Research

The Institutes of Technology Act 1961

The Institutes of Technology (Amendment) Act, 2016 

The First Statutes of IIT Palakkad, 2017

1.1.5

Organization Chart

Please click here to view the Organization Chart

1.1.6

Any other details-the genesis, inception, formation of the department and the HoDs from time to time as well as the committees/ Commissions consulted from time to time have been dealt

IIT Palakkad was announced by the Government of India in 2014. We began with a head start in the very next academic year, 2015-16, with the support of our mentor Institute (IIT Madras). The academic program was launched by admitting students to the B. Tech. course in the disciplines of Civil Engineering, Computer Science & Engineering, Electrical Engineering and Mechanical Engineering. Our Institute can already boast of a vibrant student and faculty community drawn from different parts of the country; it has truly emerged as a microcosm of India. As of now, we are located at two campuses, viz the Ahalia integrated campus (Temporary Campus) and the Nila Campus at Kanjikode. Within a short span of two years, we were able to start Master’s and Doctoral programs in Engineering, Mathematics, Physics, Chemistry and Humanities.

At present, there are different Streams such as Electrical Engineering, Computer Science and Engineering, Civil Engineering and Mechanical Engineering, which are supervised by the Stream Coordinators.

Administrative Committees

Board of Governors             }

Finance Committee             }--- Please click here for the details

Building and Works             }

Senate

Other Committees

Internal Grievance Resolution Cell (IGRC)

Internal Complaints Committee

Other Committees

1.2

Power and Duties of its Officers and Employees [Section 4(1) (b)(ii)]

1.2.1

Powers and Duties of Officers (administrative, financial and judicial)

The Powers and Duties of the Officers and Employees are derived from the Acts and Statutes and exercised as per the details provided in the following links:

- The Institutes of Technology Act 1961

- The Institutes of Technology (Amendment) Act, 2016 

- The First Statutes of IIT Palakkad, 2017

1.2.2

Power and Duties of other Employees

- Powers and Duties of Director, Deans and Registrar

Please click here to view the powers and duties of Group A Officers

1.2.3

Rules/ orders under which powers and duty are derived and

The admission of students and research scholars to various undergraduate and post graduate courses and PhD is based on guidelines framed for admission to these courses.

Please click the following links for details.

- Delegations of Financial Powers and Rules

- Purchase Procedure 

- Courses of Studies (UG/PG)

- Fundamental Rules & Supplementary Rules

- General Financial Rules 2017

- Guidelines/Norms/Orders/Procedures issued from time to time by the Govt. of India

- Administrative Procedures are as per the CCS Conduct Rules

1.2.4

Exercised

1.2.5

Work allocation

As per the details in 1.2.1 and 1.2.2

1.3

Procedure followed in decision-making process [Section 4(1)(b)(iii)]

1.3.1

Process of decision making Identify key decision-making points

Decisions are taken in accordance with the provisions of the Act/Statutes/Ordinances/Academic Rules & Regulations / Policies, Rules etc. of the Institute received from Ministry of Education and the decisions taken by BoG from time to time and procedures/practices of the Institute. Policy matters are decided at the level of Director/BoG.

The Director, Deans, Registrar and Officers of the institute have been authorised by the Institutes of Technology Act, 1961, the First Statutes of IIT Palakkad, 2017 and through the Delegation of Financial Powers to take key decisions.

The Institute has adopted a decentralized administrative structure, thereby enabling Departments to take decisions in conformity with the rules of the Institute and within the delegated powers.

1.3.2

Final decision-making authority

The Director in most cases and the Board of Governors in specific cases as mandated in the Institutes of Technology Act, 1961 and the First Statutes of IIT Palakkad, 2017.

1.3.3

Related provisions, acts, rules etc.

Please click the following links for details:

- The Institutes of Technology Act 1961

- The Institutes of Technology (Amendment) Act, 2016 

- The First Statutes of IIT Palakkad, 2017

- Delegations of Financial Powers and Rules

1.3.4

Time limit for taking decisions, if any

Time taken for taking various decisions in various sections are as follows:

Academics

Finance & Accounts

Stores and Purchase

Personnel

1.3.5

Channel of supervision and accountability

As per the Organizational Structure and Hierarchy of the institute.

1.4

Norms for Discharge of Functions [Section 4(1)(b)(iv)]

1.4.1

Nature of functions/ services offered

To provide high quality education in science and technology and provide a creative atmosphere for inter-disciplinary research both by the students and the faculty.

1.4.2

Norms/ standards for functions/ service delivery

Norms and Standards for various activities of the Institute are those as laid down by the competent authority, such as, the BoG. The Annual Report prepared under the direction of BoG and its annual meetings along with audited accounts, etc., of the Institute. 

The Annual Report of the Institute along with Audited Accounts are placed on the table of both the Houses of the Parliament.

IIT Palakkad is an institution of higher learning devoted to teaching and research. All the Administrative Offices, Labs, Central Facilities, Libraries, Hostels etc. are located on its Campus which facilitate quick communication channels to and from. The general code for discharge of its daily functions is to accomplish work on day-to-day basis, keeping in view the requirement and urgency of each case.

1.4.3

Process by which these services can be accessed

Services provided by Central Facilities at IIT Palakkad are open to general public. The details of equipment and facilities provided for access can be accessed through I-STEM.

Please click the following links for details on the facilities available at IIT Palakkad.

- CIF

- CFMM

- HPC

- Techin

- IC&SR

1.4.4

Time-limit for achieving the targets

As per Sl. No.1.3.4

1.4.5

Process of redressal of grievances

  1. Internal Grievance Resolution Cell

A Cell has been constituted to develop a responsible and accountable attitude among all the staff and faculty in order to maintain a harmonious atmosphere in the institute. The details can be seen here.

2. Internal Complaints Committee on caste-based discrimination

A Committee has been constituted to address the complaints on caste-based discrimination against SC/ST/OBCs Students, Staff and Faculty. The details can be seen here.

3. Internal Complaints Committee on Sexual Harassment

A Committee has been constituted to go into and recommend necessary steps with regard to complaints on sexual harassment and to address issues related to Prevention, Prohibition and Redressal of such complaints. The details can be seen here.

4. Please click here to go to the Central Public Grievance Portal (CPGRAMS)

Nodal Officer:

Dr. B. Thiagarajan

1.5

Rules, Regulations, Instructions Manual and Records for Discharging Functions [Section 4(1)(b)(v)]

1.5.1

Title and nature of the record/ manual /instruction

The admission of students and research scholars to various undergraduate and post graduate courses and PhD is based on guidelines framed for admission to these courses.

Please click the following links for details.

- Delegations of Financial Powers and Rules

- Purchase Procedure 

- Courses of Studies (UG/PG)

- Fundamental Rules & Supplementary Rules

- General Financial Rules 2017

- Guidelines/Norms/Orders/Procedures issued from time to time by the Govt. of India

- Administrative Procedures are as per the CCS Conduct Rules

1.5.2

List of Rules, regulations, instructions manuals and records.

Please click the following links for details.

Regulations

- B. Tech.

- M. Sc.

- M. Tech.

- MS & PhD

- Purchase Procedure 

1.5.3

Acts/ Rules manuals etc.

Please click the following links for details.

- The Institutes of Technology Act 1961

- The Institutes of Technology (Amendment) Act, 2016 

- The First Statutes of IIT Palakkad, 2017

1.5.4

Transfer Policy and Transfer Orders

Transfers within the Institute are done on rotational basis.

1.6

Categories of Documents held by the Authority under its Control [Section 4(1)(b) (vi)]

1.6.1

Categories of documents

IIT Palakkad has been declared as an Institute of National Eminence as it has been established under the Institutes of Technology Act, 1961 and Institutes of Technology (Amendment) Act, 2016. The following are the documents held under its control.

- The Institutes of Technology Act 1961

- The Institutes of Technology (Amendment) Act, 2016 

- The First Statutes of IIT Palakkad, 2017

- Certificate of GST Registration

- DSIR /Customs Duty Exemption Certificate

- PAN Card

- Importer-Exporter Certificate

- Record of Degrees Awarded

- MoU

1.6.2

Custodian of documents / categories

Please click here to view the details of custodian of various documents.

1.7

Boards, Councils, Committees and other Bodies constituted as part of the Public Authority [Section 4(1)(b)(viii)]

1.7.1

Name of Boards, Council, Committee etc.

Board of Governors   }

Finance Committee   }---Please click here for the details

Building and Works   }

Senate

1.7.2

Composition

1.7.3

Dates from which constituted

1.7.4

Term / Tenure

The Boards/Committees are perpetual in nature and are constituted as per the terms of the Institutes of Technology Act, 1961 and the Statutes of the institute. 

1.7.5

Powers and Functions

As defined in the Institutes of Technology Act, 1961, the Institutes of Technology (Amendment) Act, 2016 and the First Statutes of IIT Palakkad, 2017.

Click here to view the functions of Internal Committees

1.7.6

Whether their meetings are open to the public?

No

1.7.7

Whether the minutes of the meetings are open to the public?

Yes

1.7.8

Place where the minutes if open to the public are available?

Minutes of the Meetings of Board of Governors (10th, 9th, 8th, 7th, 6th, 5th, 4th3rd, 2nd, 1st)

Minutes of the Meetings of Finance Committee (10th, 9th8th7th6th, 5th, 4th, 3rd, 2nd1st)

1.8

Directory of Officers and Employees [Section 4(1) (b) (ix)]

1.8.1

Name and designation

Please click here for the details

1.8.2

Telephone, fax and email

1.9

Monthly Remuneration received by Officers and Employees including system of compensation [Section 4(1) (b) (x)]

1.9.1

List of employees with Gross monthly remuneration

Salary payment being remitted to the bank accounts of employees on monthly basis. Please click here for viewing the Pay Structure.

1.9.2

System of compensation as provided in its regulations

As per the 7th CPC guidelines

1.10

Name, Designation and other particulars of Public Information Officers

[Section 4(1) (b) (xvi)]

1.10.1

Name and designation of the Central Public Information Officer (CPIO), Assistant

Public Information Officer (APIO) and Appellate Authority

Assistant Public Information Officers

1. Ms. Thasnin Harish C M

Assistant Registrar (Academics)

2. Mr. Biju K. V.

Technical Officer

3. Mr. V Shanmugam

Assistant Registrar (Finance and Accounts)

 

Central Public Information Officer

Dr. B. Thiagarajan

Deputy Registrar

 

Transparency Officer

Dr Unnikrishnan C

Asst. Prof., CSE

 

Nodal Officer 

Col S. Chakraborty (Retd.)

Registrar 

 

Appellate Authority

Prof. P. B. Sunil Kumar

Director 

 

Office Order

1.10.2

Address, telephone numbers and email of each designated official

Please click here for viewing the Contact Details of the Officials dealing with RTI

1.11

No. of employees against whom Disciplinary Action has been proposed / taken 

[Section 4(2)]

1.11.1

No. of employees against whom disciplinary action has been (i) Pending

for Minor penalty or major penalty proceedings

One(2020-21)

1.11.2

(ii) Finalised for Minor penalty or major penalty proceedings

One(2020-21)

1.12

Programmes to Advance Understanding of RTI [Section 26]

1.12.1

Educational Programmes

Four

1.12.2

Efforts to encourage public authority to participate in these programmes

- Webinars and Internal discussions are conducted periodically.

- The Institute has observed Vigilance Awareness Week.

- Integrity Pledge is administered to all the Employees as a part of the Vigilance Awareness Week conducted every year.

1.12.3

Training of CPIO/APIO

  • CPIO has attended the Annual Convention on 12-10-2019 at Vigyan Bhavan, New Delhi.
  • CPIO has participated in the Two-day Webinar on 3rd and 4th December 2020, on Transparency Audit with Respect of Compliance under Section 4 of the RTI Act, 2005
  • CPIO has participated in the RTI Online Workshop on 2nd January 2021
  • CPIO has participated in the RTI Online Workshop on 9th January 2021

1.12.4

Update & publish guidelines on RTI by the Public Authorities concerned

Please click here for viewing the Suo Moto Disclosure in the Institute’s Website

1.13

Transfer Policy and Transfer Orders [F No. 1/6/2011- IR dt. 15.4.2013]

1.13.1

Transfer Policy and Transfer Orders [F No. 1/6/2011- IR Dt. 15.4.2013]

Not Applicable